Privacy Notice

Introduction:

McManus Ford LTD respects your privacy and is committed to protecting your personal data. This privacy notice will inform you how we look after your personal data when you register with us, ask us to help you secure a new role and when we find you a new role.

This notice will show how your personal data will be processed and will help you understand

  • Who we are
  • The Data we collect about you
  • How we collect your personal data
  • How we use and process your personal data
  • International Transfers
  • Data Security
  • Data Retention
  • Your Rights

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a new regulation which replaces the Data Protection Regulation (Directive 95/46/EC) The Regulation aims to standardise data protection legislation across EU member states, increasing privacy rights for individuals and providing a rigorous framework within which commercial organisations can legally operate.

Your new rights under the GDPR are set out in this notice and will only apply once the GDPR becomes law on 25th May 2018.

 

Who we are

McManus Ford LTD are a recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003. McManus Ford collect the personal data of the following types of people to allow us to undertake our business:

  • Prospective and placed candidates for permanent or temporary/contract roles
  • Prospective and live clients
  • Supplier contacts to support our services
  • Our employees, consultants, temporary workers.

McManus Ford collect information about you to carry out our core business and ancillary activities.

 

 

The Data we collect about you

Candidate Data

Contact data such name, email address and phone number

Educational and Employment data such as job title, qualifications, CV and employment history and salary information and any other information necessary to provide our business services

If you are placed by us in either a permanent or temporary role we may collect, store and process the following data

Professional assessments, emergency contacts, compliance documentation, payment details, eligibility to work proof such as passports and visa’s

We do not normally process sensitive personal data and will only do this if necessary to comply with local laws or requirements

To ensure accurate records our CRM (Bullhorn) is integrated with Microsoft Outlook and will therefore retain copies of your email engagement with our business

Client Data

If you are an existing client or prospective client of McManus Ford Ltd we need to collect and process Data about you or individuals in your organisation to provide our business services to you

How we collect your personal Data

We collect data from you when you register with us or when we communicate by phone (all inbound and outbound calls are recorded), in person, email or SMS or through third parties such as

Social Media – such as LinkedIn, Xing,

Job Boards – such as JobServe and Monster

We will only obtain Data in a lawful manner

If Data is obtained from you, we will make you aware of this by sharing the link via email directing you to our privacy policy

How we use and Process your personal data

We will only use your data when the law allows us to and in the following ways

  • Where we need to perform the contract, we have entered or are about the enter with you
  • To provide you with information about other services or jobs that McManus Ford offer that are like those that you have already been provided with or enquired about.
  • Where we need to comply with a regulatory or legal obligation
  • Where it is necessary for our legitimate business interests (explained in more detail below)
  • Where you have consented to our doing so (explained in more detail below)

 

Legitimate business interests

As a recruitment business and recruitment agency McManus Ford introduce candidates to clients for permanent employment and independent professional contracts. The exchange of personal data of our candidates and our client contacts is a fundamental and essential part of this process.

To maintain and develop or business McManus Ford need to record and process the personal data of prospective candidates and client contacts.

Consent

Should we rely on your consent to record or process your data we will request your consent by email, orally or online. You have the right to withdraw your consent at anytime

International Transfers

Your personal data will be stored within the EEA on a cloud based server (Bullhorn).

We may share your personal data with selected third parties outside of the EEA with your consent such as

Clients – to introduce candidates to them

Candidates – to discuss job opportunities and arrange interviews

Compliance Partners – to adhere to compliance obligations of our contracts and legal obligations

Data Security

Your data will be stored by our software provider Bullhorn which is a CRM system which is encrypted. We have put procedures in place to deal with any suspected personal data breach and will notify you of any breach in the required legal timeframe

Data Retention

McManus Ford will retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, regulatory or reporting requirements.  Once that criteria have been satisfied we may archive part or all your personal data or retain it on our financial systems only, deleting all or part of it from our systems

Your Rights

Right to access- request access to personal information we hold about you

Right to rectification- ask to have inaccurate data corrected

Right to erasure – ask to have all personal data we hold concerning you erased

The right to restrict processing and withdraw consent (if processing of your data is based on only consent)

Request the transfer of your personal information to another party in certain formats, if practicable

If you have any queries about our Privacy Policy, you can contact by email to [email protected]

We do not charge a fee for you to access your personal data or to exercise any of your other rights, but we may charge a fee where a request is manifestly unfounded, repeated or obviously excessive

Changes to our privacy notice

Any changes McManus Ford make to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy notice.